Report an absence: 01904 686400


Why attendance is important

For students to reach their full potential they need to be in school. Full attendance means a student can benefit from and enjoy everything the school has to offer. We want to work with parents to ensure school attendance is consistently excellent. 

All parents who have children of compulsory school age have a legal responsibility to ensure that they receive an effective education. Parents whose children are registered at school are therefore responsible for ensuring that they attend regularly, punctually and stay in school during school hours. Failure to do so is an offence under Section 444 of the Education Act 1996.

Millthorpe’s attendance policy

We operate an attendance/punctuality policy that follows the City of York Fast Track process. To view the Trust Attendance Policy, please go to our Policies page.

We reserve the right to use the fixed penalty notice once all other interventions have been explored with both students and parents. This decision is not made lightly but does reflect the importance we place on attendance. 

We feel that by working together with parents we can remove many barriers that might lead to poor attendance. Your child’s Form Tutor is their first port of call when trying to stop any worrying attendance patterns. They will be reviewing attendance data on a weekly basis, they may feel that contact is required to see if any negative trend can be halted and reversed. 

Any student with an attendance percentage below 90% (without medical evidence to explain absence) will have further absence classified as ‘unauthorised’. 

What to do when your child is absent

If your child is absent from school please ring 01904 686400 between 8am – 8.45am to speak to the school Attendance Officer.

The school tracks unauthorised absences for all students. If your child is marked absent with no reason at morning registration, you will be contacted by the school so we can ascertain the reason for the absence or to alert you if your child is not in school when he or she should be.

If your child has medical issues

We recognise that some students have medical issues that lead to lower / poor attendance. This is obviously outside of the student’s control. In this case, please provide up to date evidence of their condition (doctors’ notes, appointment cards, appropriate medical records). The school will do their best to support any child in this position. 

Absence requests

According to the Department for Education guidelines, headteachers can only authorise leave of absence in exceptional circumstances. It is important to understand that parents and carers do not have an automatic right for their children to have time off for holidays in term time. If you wish to apply, please complete a Leave of Absence Request form at least two weeks before and hand it in to the school office.

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